One of the features of HikCentral Professional is Time and Attendance. In order to use theTime and Attendance, an access control devicemust be added to HikCentral, and any access point can be used for the tTime and Attendance feature.
In order to set up Time and Attendance, add an access control device to HikCentral. In this example, a DS-K2602-G is being used. In HikCentralhover over the four squares on the top-left, then click on All Modules, and click on Resource Management:
In Resource Management select Access Control, and add the desired device to HikCentral:
The next step is to add users (card holders, employees etc...). For this, again hover over the four squares on the top-left, click on All Modules, and click on Person. Click +Add to add.
Add the persons, assign cards/fingerprints/pins etc...
After the persons are added, Time and Attendance can now be set up.
The mechanism behind Time and attendance is simple- select the readers taht will act as checkpoints, create work schedules and assign them to persons.
Again, hover over the four squares on the top-left, click on All Modules, and click on Basic Settings under the Attendance category:
In the Basic Settings the first item is Attendance checkpoint set up. Click add to select checkpoints:
HikCentral gives the option of making certain access points for only check-in, some for only check-out,and somefor both. For this document both access points are set as both check-in and check-out. Select the desired mode, the desired access points, and click Add.
The added checkpoints will be displayedin the Attendance Checkpoint menu:
The next step is to set up General rules. These are rules governing the weekends (work days vs days off), condiions on which the person will be considered absent, authentication methods (card vs fingerprint vs face) to be considered a valid check in, etc... Click on the General Rule sub-category
In General Rule set the weekend to the desired days (here it is set to Saturday and Sunday). Make a selection to mark a person absent if no check0in or check-out is detected. Enabling the Customize Authentication Mode will allow to filter checkinsfrom regular use of the access points (visitors vs employees scenario):
In this example Overtime and Leave Type are not being set up.These settings can be found in the Basic Settings tab, just under General Rule.
The next item to set up is Report Display. This is used to display a company logo and company name on the generated reports, change the date/time format displayed on the reports, as well as allows to change the acronims/abbreviations for various status indications:
The next step in the setup process, is to create a shift schedule. For this, click on Shift Settings, then click on Template. Thereare two example shift templates.
Click +Add to add a new shift schedule.
It is important to note, that there are two different attendance types- Normal Shift and Man-Hour Shift.
The difference between the two types of shifts, is that the Man-Hour Shift is more relaxed, and does not require a valid check-in and check-out time window. In this example the shift is set to Man-Hour Shift, and is set to 8AM to 5PM.
Another great feature is the Set Calculation Mode- it offers a choice whether each check-in and check-out must be treated separately, or for the software to make the calculations based on the first check-in and the last check-out. The latter is more commonly used. After clicking +Add, fill in the necessary windows (shown with a red asterisk), change the color to a desired color (to make the shift visually recognisable), and press Add.
After the schedule is created, it will be populated in the list.
The next step after creating the schedule, is to create a shift . For this click on Shift and click +Add.
Make a name for the new Shift, select whether to repeat the shift every day or every week (most commonly used option is to repeat by week), then select the type of template to be used- Normal or Man-Hour (in this example Man-hour is used), then click on the desired days to apply the template. In this example the template was assigned to Mon-Fri.
After the shift is created, it must be then assigned to persons. To do this, click on Assign Shift Schedule to Person, then select the desired persons and click Assign Shift Schedule. From here, in the window on the right select the time period for which to apply the schedule to the person, and lastly selsect the schedule from the dropdown window, and click Save.
After these steps, the software will calculate and generate attendance reports for the persons enrolled in shift schedules.
To view attendance, go to Attendance Records.
The software will automatically display the data for yesterday. To initiate a search, click on the dropdown window labled Time, and select either Custom or Last 7 Days. Selecting custom, a custom time period can be selected. The search can also be filtered by Person's name, a group, status, and even skin temperature: